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Onboarding Admin

Apex Systems

This is a Full-time position in Not Specified, MN posted July 20, 2021.

Apex Systems is looking for an Administrative Assistant to help with onboarding of new-hires for our client in Rochester, MN.

This position can sit 100% remote, has flexibility within the schedule and is expected to be at least 20 hours per week.

Position Details: Works with various divisions within the Center for Digital Health to schedule interviews for new candidates.

Confirms availability with managers and candidates, secures documentation in preparation for interview, and corresponds with HR, hiring managers, and candidates throughout the interview planning and scheduling process.

Duties: Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks.

Is accountable for ensuring accuracy and completeness of all documents.

Tasks may include transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; supporting departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records.

Routinely serves as a resource and mentor to others as opportunities arise.

Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported.

Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role.

Requires excellent application of grammar, punctuation, and English usage.

Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, copier/fax machine, etc.).

Must possess high-level skill in organization, professional/customer service focus, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.

Must demonstrate good decision-making and judgment as well as attention to detail and follow-through.

Must be able to adapt to a rapidly changing environment.

Typing skill of 60 WPM and experience with secretarial/clerical software is preferred.

Requires successful completion of a one
– or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years’ experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc.

EEO Employer

Apex Systems is an equal opportunity employer.

We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at

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